San Antonio Metropolitan League of Bass Clubs

By-Laws

Article I

Definitions

 

Section 1.  San Antonio Metropolitan League of Bass Clubs  - Is defined as an organization of said league for the purpose of establishing a community for the promotion of the mutual interests of the bass clubs in the San Antonio metropolitan area.  The term Metro is an abbreviation for this league.

The Board of Trustees – Is defined as the governing board of the San Antonio Metropolitan League of Bass Clubs.  The Board shall consist of the elected Officers and a representative of each member club.  Board of Trustees, trustees, and the board is defined as The Board of Trustees in these by-laws.

Representative – is defined as the elected or appointed person from the member club.

Officers – is defined as the Chairman, Vice-Chairman, Treasurer, and Secretary, and other appointed officials as noted in Article IV.

Member Club– is defined as an established bass club which has applied for and received membership acceptance from a majority of the Board of Trustees.

Members – is defined as individuals from those established bass clubs who received membership acceptance.

In Good Standing - is defined as a member club whose dues are paid no later than the second Metro meeting of the year.

 

MEMBERS - QUALIFICATION OF MEMBERSHIP

SECTION 2. The membership of the San Antonio Metropolitan League of Bass Clubs shall consist of those established bass clubs which actively further the sport of bass fishing and which have applied for and received membership acceptance from a majority of the Board of Trustees of the San Antonio Metropolitan League of Bass Clubs.

 

VOTING RIGHTS

SECTION 3. Each member club, regardless of the number of its elected representatives, shall be entitled to one vote on each matter. 

A.    A member club’s representative must be present to cast a vote. 

B.    A member club must be in good standing to cast its vote.

 

TERMINATION OF MEMBERSHIP

SECTION 4. The Board of Trustees may, by affirmative vote of the majority present, suspend or expel a member club for cause after a hearing and may, by a majority vote of those present at any regularly constituted meeting, terminate the membership of any member club who becomes ineligible for membership, or suspend or expel any member club who shall be in default in the payment of dues fixed by these By-Laws.

 

RESIGNATION

SECTION 5. Any member club may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member club so resigning of the obligation to pay any dues, assessments, or other charges theretofore accrued and unpaid.

REINSTATEMENT

SECTION 6. Upon written request signed by a former member club and filed with the Secretary, the Board of Trustees may, by a majority vote of the Board of Trustees present, reinstate such former member club to membership on such terms as the Board of Trustees may deem appropriate.

 

DUES

SECTION 7. Annual membership dues payable to the San Antonio Metropolitan League of Bass Clubs shall not be less than $25.00 or more than $50.00. Subject thereto, the Board of Trustees shall determine, from time to time, by resolution, the dues to be assessed to its club members.

 

PAYMENT OF DUES

SECTION 8. Dues shall be payable by the first meeting in January or by the second meeting of a newly established club.

 

HONORARY MEMBERSHIP

SECTION 9. Honorary Membership shall be used for outstanding cases, such as generous treatment to Metro by a person/organization. Honorary membership shall be limited to such an extent that it shall not be conferred indiscriminately, and the honorary Member shall be made to feel that he/she has, in fact, been honored. Honorary Members shall be elected by a majority of the Board of Trustees.  Honorary members shall not have voting rights.

 

ARTICLE II

 

TRUSTEES DUTIES

SECTION 1. The business and affairs of the San Antonio Metropolitan League of Bass Clubs shall be managed by its Board of Trustees.

NUMBER

SECTION 2. The Board of Trustees shall consist of as many trustees as number of member clubs, in good standing, and its elected officers.  Each trustee shall be an agent for and shall function as a representative of a member club, and shall be chosen in a manner acceptable to his/her principal bass club. Each trustee elected or chosen shall hold office for one full year, except as hereinafter provided.

 

REMOVAL

SECTION 3. If any vacancies occur in the Board of Trustees, whether by death, resignation, disqualification, or removal, the member club experiencing a loss of representation shall elect its successor trustee, and each successor trustee so chosen shall serve for the unexpired term of his/her predecessor in office.

MEETING OF THE BOARD OF TRUSTEES

SECTION 4. The first meeting of each newly elected/appointed Board of Trustees shall be held not later than the third week of January of each year, at a place designated by the Chairman, unless, by majority consent of the trustees then elected/appointed and serving, such time or place shall be changed by their declaration.

A.    Regular meetings of the Board of Trustees may be called by the chairman on at least three days notice to each trustee, either personally, by mail, by email, or by telephone. Special meetings shall be called by the Chairman whenever deemed necessary, in like manner and on like notice, and can also be called on the written request of two San Antonio Metropolitan League of Bass Clubs’ trustees. Neither the business to be transacted at, nor the purpose of, any special meeting, need be specified in a notice except when such meeting has been called on the request of two trustees.

B.    At all meetings of the Board of Trustees the presence of at least two representatives of member clubs shall be necessary and sufficient for the transaction of business, and the act of a simple majority of the trustees present at any meeting shall be the act of the Board of Trustees, except as may be otherwise specifically provided by these By-Laws. The Chairman will determine if there are a sufficient number of trustees present to conduct business at the meeting.

ARTICLE III

 

ELECTED OFFICERS

SECTION 1.  The Officers of the San Antonio Metropolitan League of Bass Clubs shall be elected by the members of the Board of Trustees and shall consist of a Chairman, a Vice-Chairman, a Treasurer, and a Secretary. The Board of Trustees may also choose one or more Assistant Secretaries and Assistant Treasurers and/or agents as needed.

A.    The Board of Trustees shall elect, at a meeting called for the month of December from within the general membership of the San Antonio Metropolitan League of Bass Clubs, a Chairman of the Board to serve for the ensuing year. During the Chairman’s tenure of office, voting privileges shall be limited to and shall be exercised solely in the event of a tie vote on any matter properly before the Board. The Chairman’s bass club should elect another trustee to replace the chairman as their representative.

B.    The Board of Trustees, at its first meeting in the month of December of each year, shall elect the officers as aforesaid, to serve during the ensuing year.

C.    An officer must be a member of a member club in good standing.  If they are removed from their member club, the Board of Trustees reserves the right to determine whether they can continue to represent Metro as a Board of Trustee or representative.  However, they will be ineligible to vote on any Metro matter.

D.    The Board of Trustees may remove an officer for cause by a majority vote of the Board present.

E.    If any office becomes vacant for any reason, the vacancy may be filled by the Board of Trustees.

CHAIRMAN

SECTION 2. The Chairman shall be the executive officer of the San Antonio Metropolitan league of Bass Clubs and shall preside at all meetings of trustees and shall have general and active management of the business and affairs of the League, including the power of appointment, subject to the will of the Board of Trustees. The Chairman shall see that all orders and resolutions of the Board are carried into effect, and shall perform other duties, as the Board of Trustees shall prescribe.

 

 

VICE-CHAIRMAN

SECTION 3. The Vice-Chairman shall have such powers and perform such duties as the Board of Trustees may from time to time prescribe or as the Chairman may from time to time delegate to him/her. During the absence of the Chairman from a meeting of the Board of Trustees, and with the concurrence of the Board, the Vice-Chairman shall serve as presiding officer.

SECRETARY

SECTION 4. The Secretary shall attend all meetings of the Board of Trustees and shall record all votes and the minutes of all proceedings in the book to be kept for that purpose. The Secretary shall give, or cause to be given, notice of all meetings of the Board of Trustees and shall perform such other duties as may be prescribed by the Board of Trustees or the Chairman, under whose supervision the office shall be, and shall keep in safe custody the records of the San Antonio Metropolitan League of Bass Clubs.  Each Assistant Secretary(s), when elected or appointed, shall have such power and perform such duties as the Board of Trustees delegates.
 

TREASURER

SECTION 5. The Treasurer shall have the custody of the funds of the San Antonio Metropolitan League of Bass Clubs and shall keep full and accurate account of receipts and disbursements for the League and shall deposit all moneys in the name and to the credit of the San Antonio Metropolitan League of Bass Clubs in such depositories as may be designated by the Board of Trustees. The Treasurer shall disburse the funds of the League as may be ordered by the Board of Trustees, taking proper vouchers for such disbursements, and shall render to the Chairman and the Board of Trustees, at the regular meeting of the Board, or whenever they may require it, an account of all his/her transactions as Treasurer and of the financial condition of the League, and shall perform such duties as the Board of Trustees may prescribe.  Each Assistant Treasurer(s), when elected or appointed, shall have such power and perform such duties as the Board of Trustees delegates.
 

 

 

 

 

 

ARTICLE V

 

GENERAL PROVISIONS

CHECKS

SECTION 1. The Chairman, Secretary, and the Treasurer are authorized to sign checks or demand for money of the San Antonio Metropolitan League of Bass Clubs.  However, all checks or demand for money must be signed by any two of the three aforementioned officers.

FISCAL YEAR

SECTION 2. The fiscal year of the San Antonio Metropolitan League of Bass Clubs shall begin on the first day of December and end on the thirtieth day of November in each year.

 

AUDITS

SECTION 3.  In November of each year the Chairman shall appoint two members to conduct an audit of the club’s treasury.  The auditors, one of which must have accounting experience may be from a member club or from the Board of Trustees, but not officers in the year being audited.  In addition, the duly elected Treasurer for the succeeding year may not participate in the audit.  The results of the audit shall be reported to the Board of Trustees at the January meeting.

ARTICLE VI

AMENDMENTS

SECTION 1. These By-Laws may be altered, amended, or repealed by majority vote at any meeting of the Board of Trustees.

 

By-laws approved April 20^th, 2011

Chairman – Brenda Mareth

Vice-Chairman – Harvey Holmes

Secretary – Susan Osborne

Treasurer – Stan Foltz